Manage User Accounts

The users page allows you to add new users and manage existing users.

PREREQUISITES: You must be an administrator to manage user accounts, permissions, and subscriptions.

1. Click the menu icon to open the menu.

2. Click User Admin.

The User Admin page opens. From here you can manage users, groups, and organization units as well as view subscriptions.

3. Click Users, if needed.

The existing users are shown, as well as the licenses assigned to them. You can search for a user by typing in the search field at the top of the list, or you can filter users based on their licenses and status.

NOTE: You can view the active organization's subscriptions from the Subscriptions tab. See View Subscriptions for more information.

4. To edit an existing user, click the user and make the desired changes.
5. To add a new user, click Create User.

6. In the Profile section, enter the new user's first and last name, username, password, email, and phone number. Note that this password is temporary.

NOTE: Users have the ability to log in with ArcGIS Identity as long as the username matches their ArcGIS Online ID and authenticates the user to access the apps based on the permissions they are given. See Single Sign-on Settings for more information.

NOTE: The phone number is visible as contact information when assigning a work order.

7. In the App Access section, select the apps you want the user to have access to. The list will display the list of all the apps configured for your organization.

8. In the Organization Units section, select the locations for this user. There are three predefined locations and we recommend that you select all of them to allow all users to see each other's work. Additional units can be created and added to a user. See Configure Organization Units for more information.

9. In the Group section, select the check box next to any groups you want to add the user to. See Configure Groups for more information on how to create a group.

10. In the Work Management section, select Standard if this user should have a Work Management subscription. Select the desired permission policies for this user.

• Export Form Data: Allows the user to export data. This is added by default.
• Publisher: Allows the user to create and publish apps and publish content.
• Supervisor: Allows the user to create work activities and assign and dispatch work activities to field technicians.
• Technician: Allows the user to perform work activities in the field.

11. In the System Access section, select Administrator if this user should be an administrator. A user with the administrator role will have access to all functionality within Trimble Unity, including User Admin and setting up permission policies, notification groups, and system settings.

12. Click Save.

If a user fails to log in successfully, they are locked out. When that happens, an administrator must edit the user and click the Locked toggle switch to unlock the user. The administrator can also update the user's password or deactivate the user by clicking the Active option.

TIP: You can change your password at any time by clicking your user icon in the upper-right corner of the page, then clicking Change password. Follow the steps to update your password.